2019 CAMA Conference & Annual General Meeting - Québec City  

Image result for Photos of Quebec City

 

The 48th Annual CAMA Conference will be held in Québec City from Monday, May 27th, 2019 to Wednesday, May 29th, 2019 at the Hilton Quebec and the Convention Centre.  The host hotel will be the Hilton Québec (connected to the Convention Centre).   The Golf Tournament and other Pre-Conference activities will begin on Monday morning with the Conference Program ending after the President’s Dinner on Wednesday evening.

The Québec City Convention Centre is strategically located in the heart of this unique city and is just steps from Old Québec.  Underground passageways connect the Convention Centre to the Hilton Québec.

 

CONFERENCE PROGRAM

To view the full 2019 Conference Program, including the Companion activities click here

To view the Delegate Program-At-A-Glance click here.

To view the Companion Program-At-A-Glance click here.

You can also keep up-to-date with Conference news by following us on Twitter, @camalink, and by using the hashtag #CAMA2019.

 

CONFERENCE REGISTRATION INFORMATION

Register for the Conference by April 1st, 2019 and you will receive the Early Bird Rate. 

Please note that Regular CAMA members who are attending their first CAMA Conference are eligible for a $150.00 discount off the registration fee.  If you would like some of your senior managers to attend the Conference and they are not CAMA members they can sign up for $140.00 (50 % off the first year) and also attend the Conference for $525.00 as a First Time Delegate. 

Delegate Type

Early Bird Registration Fee by April 1, 2019 (+5% GST + 9.975% QST)

Registration Fee after April 1, 2019 (+5% GST + 9.975% QST)

*CAMA Member (Municipal)

$675.00 + $33.75 GST + $67.33 QST = $776.08

$725.00 + $36.25 GST + $72.32 QST = $833.57

*First Time Attendee Members (Regular Municipal) & Municipal Interns

$525.00 + $26.25 GST + $52.37 QST = $603.62

$575.00 + $28.75 GST + $57.36 QST = $661.11

*Non-Member (Municipal)

$875.00 + $43.75 GST + $87.28 QST =$1006.03

$925.00 + $46.25 GST + $92.27 QST = $1063.52

**Affiliate CAMA Member (Non-Municipal)

$1000.00 + $50.00 GST + $99.75 QST = $1149.75

$1050.00 + $52.50 GST + $104.94 QST = $1207.24

**Non-Member (Non-Municipal)

$1350.00 + $67.50 GST + $134.66 QST = $1552.16

$1400.00 + $70.00 GST + $139.65 QST =$1609.65

Retired Member / Honourary Member

$375.00 + $18.75 GST + $37.40 QST = $431.15

$425.00 + $21.25 GST + $42.39 QST = $488.64

*“Municipal” refers to an individual who is currently employed with a municipal government organization. 

**“Non-Municipal” refers to all other individuals. 

The registration fee for members, non-members, and municipal interns includes all Conference sessions, tradeshow, opening reception, breakfasts, refreshment breaks, lunches, Casual Night Out, the President’s Dinner and the hospitality suites.  Additional tickets to the Casual Night Out ($115.00) and the President’s Dinner ($125.00) can be purchased for companions not participating in the full Companion Program.

An additional fee will be charged for the Study Tour on Wednesday afternoon.

The registration fee for retired members/honourary members includes all Conference sessions, tradeshow, opening reception, breakfasts, refreshment breaks, Casual Night Out, and the hospitality suites.  At an additional cost, tickets can be purchased to the lunches ($35.00), the Study Tours/Wednesday afternoon speaker session, and the President’s Dinner ($125.00).

Conference Registration for Members in Transition

Going in to “transition” is a very difficult situation that all too many members face at some point in their local government careers.  Any job change is difficult, but when its forced on someone for reasons that often have nothing to do with their job performance it can be traumatic.

If you are a “Member in Transition” and have been fired or forced to resign your position in local government and are now “in transition”, CAMA will provide a complimentary registration for you.   Hotel and travel expenses are at your cost.  Register under the “Members In Transition” category on-line, but CAMA’s membership department must have been notified of your status for you to use this option.

LINKS TO REGISTRATION

The link to all three registration forms (delegates, companions and golf) can be found here.

For each separate registration form see the links below:

DELEGATES REGISTRATION

  • If you are a CAMA member, you will require your e-mail address. 
  • If you have a companion attending the Conference and they just require a ticket to Casual Night Out and/or the President’s Dinner please complete the Companion’s registration form (see instructions below).

COMPANIONS REGISTRATION 

Special Instructions for Companions Registration:

Full Companion Program: If you would like to sign up for the full Companion Program (includes the Opening Reception, Opening and Closing Keynote Speakers, Casual Night Out, President’s Dinner, and Hospitality Suites) follow these instructions:

  • Complete the personal information section.
  • Proceed to the first green box and choose the appropriate fee category. Companions receive the same rate as the person they are registering with. 
  • If you would also like to sign up for the Pre-Conference activities or the Wednesday Study Tour proceed to the second green box.

Participation in Pre-Conference Activities or Study Tour only. If you do not wish to sign up for the full Companion Program but would like to participate in any of the Pre-Conference activities, the Wednesday study tour, Casual Night Out and the President’s Dinner follow these instructions:

  • Complete the personal information section.
  • Proceed to the first green box and choose the last category: Pre Conference and Study Tours ONLY (No Partner Program).
  • If you would like to sign up for the Pre-Conference activities or the Wednesday Study Tour proceed to the second green box.
  • If you would like to sign up for the Casual Night Out and President’s Dinner proceed to the third green box.

Extra Tickets to Casual Night Out and President’s Dinner ONLY: If you would like to participate in just the Casual Night Out and/or President’s Dinner follow these instructions:

  • Complete the personal information section.
  • Proceed to the first green box and choose the last category: Pre Conference and Study Tours ONLY (No Partner Program).
  • Proceed to the third green box and sign up for Casual Night Out and/or the President’s Dinner noting the name of the guest.

GOLF REGISTRATION

  • Please note that companions receive the same rate as the person they are playing with. A separate golf registration form must be completed for your companion.
  • Golf club rentals will be available for $50.00 (plus tax). Clubs must be reserved and paid for on the online registration form.

 

IMPORTANT REGISTRATION INFORMATION

  • If you are paying by cheque, you are not considered registered until payment is received.
  • If you are attending the full Conference, the tickets to social functions are included in the delegate registration price.  Add tickets only if you wish to purchase additional tickets for another individual.  Tickets to social events are non-refundable.
  • A cancellation fee of $200.00 for each cancelled registration applies until April 15th, 2019. No refunds will be issued after April 15th, 2018.  Substitutions are permitted. Please request substitutions in writing to: admin@camacam.ca
  • CAMA will take photographs and some video at the 2019 Conference and may use them in CAMA news or promotional materials whether in print, electronic or other media, including the CAMA website. By participating in the CAMA Conference, you grant CAMA the right to use your name and photograph for such purposes.

 

ACCOMMODATIONS (ROOM BLOCK AT THE HILTON IS SOLD OUT)

CAMA has secured a block of rooms at the Hilton Québec.  Reservations can be made by calling 1-800-447-2411 or 418-647-6500 or using this customized link specifically for the CAMA Conference.  Choose Attendee.  The room block at the Hilton Quebec is SOLD OUT.  

A credit card will be required to guarantee the room upon reservation.  After April 20th, 2019, for any reservation cancelled, the first night’s stay will be charged on the credit card.

 

TYPE OF ROOM

PRICE

Downtown City View & Parliament View

$225.00/night (single or double occupancy, plus 5% GST, 9.975% QST, and 3.5% City tax).

Old Québec River View

$239.00/night (single or double occupancy, plus 5% GST, 9.975% QST, and 3.5% City tax).

Executive Floor Room (includes the access to the Executive Lounge, breakfast, snacks and beverages and cash bar services)

$289.00/night for single occupancy, plus 5% GST, 9.975% QST, and 3.5% City tax.

$309.00/night for double occupancy, plus 5% GST, 9.975% QST, and 3.5% City tax.

 

OVERFLOW HOTEL (ROOM BLOCK AT THE DELTA IS SOLD OUT)

 

A block of rooms is available at the Delta Hotel also linked to the Convention Centre.  Reservations can be made by calling Global Reservations at 1-844-860-3756 or the hotel directly at 418-647-1717.  This customized link is also available.  The cost of each room is $185.00 (single/double occupancy), plus 5% GST, 9.95% QST, and 3.5% City tax. All reservations must be guaranteed with a major credit card at the time of booking and the first night deposit will be taken 72 hours prior to arrival.  This room block is also SOLD OUT.

Other hotel recommendations located close to the Convention Centre are as follows:

  • Marriott Downtown Québec (850 Rue D'Youville) – 418-694-4004  
  • Palace Royale (775 Boulevard Honoré-Mercier) - 418-694-2000
  • Chateau Laurier (1220 Place George V O) - 418-522-8108

Third-Party Calls or E-mails for CAMA Conference Hotel Bookings

If you receive a phone call or e-mail inviting you to reserve a hotel room in Québec City during the CAMA Conference from a company other than CAMA, be aware that these third parties are not affiliated with CAMA in any wayWe cannot guarantee that the rooms and rates they are offering are legitimate and we discourage our members from providing any personal information, such as credit card numbers, with these companies. Valid information about hotel accommodations for the CAMA Conference will only be sent from a CAMA e-mail address or from the hotel directly if you already have a reservation.

FCM CONFERENCE AND TRADESHOW

CAMA delegates (who are regular members/municipal employees) will be provided complimentary access to the Federation of Canadian Municipalities Trade Show being held on Thursday, May 30, 2019 from 5:00 p.m. to 7:00 p.m. during the official Trade Show Opening and Cocktail Reception and on Friday, May 31, 2019 from 10:00 a.m. to 12:00 Noon at the Québec City Convention Centre.  This opportunity is not available to companions, private sector delegates, sponsors or exhibitors.  CAMA delegates who wish to attend the FCM Tradeshow, will need to go directly to the FCM Exhibitor Registration Desk and present their CAMA Conference name badge, and a photo ID to obtain an FCM Tradeshow Guest pass.

The FCM Conference will be held from May 30-June 3, 2019 with over 1,500 municipal leaders coming together to discuss key issues and challenges their communities are facing.  For more information visit www.fcm.ca.

CAMA is also pleased to have a booth at the FCM Tradeshow this year to promote our organization to the elected officials including the CAO Performance Evaluation Toolkit, the Making Life Happen Campaign, and our Awards of Excellence Program.  If you are staying for the FCM Conference and would like to join your colleagues at the CAMA booth please contact the CAMA National Office at admin@camacam.ca. 

TOURISM INFORMATION

With a historic city centre, tons of cultural events and nature at its doorstep, Québec City is the perfect destination for anyone who loves culture, history, food, and the great outdoors.   It’s easy to plan a visit that’s tailor-made for your interests.  Visit this website for more information.

 

TRANSPORTATION

With its convenient road, air and rail connections getting to Québec City couldn’t be easier.

By Plane:  Québec City Jean Lesage International Airport, 16 km (10 miles) away from downtown Québec City, can be reached via boulevard Wilfrid-Hamel (138) or autoroute Duplessis (540).
Phone: 418-640-3300 or 1-877-769-2700.  Direct flights from many major cities in Canada and US are provided to Québec City such as Montreal, Ottawa, Toronto, New York and Chicago.  For all flight options from and to Québec City, please refer to the list of destinations served by Québec City Jean Lesage International Airport.

By Train:  VIA Rail Canada  Daily VIA Rail Canada service between Toronto, Ottawa, Montréal and Québec City.  Phone: 1-888-842-7245.  Visitors travelling by train from the USA come into Montréal via Amtrak, then transfer to VIA Rail Canada trains for Québec City.

Amtrak  Phone: 1-800-USA-RAIL (1-800-872-7245)

For further information on all transportation options visit the website.

EXHIBITOR TRADESHOW

If you have any questions on the Exhibitor Tradeshow, please contact Rose Fernandes, Manager of Partnership and Exhibitors at 1-866-771-2262 or rose.fernandes@camacam.ca

FUTURE CONFERENCES

  • 2020 Conference: June 1-3, 2020 at Deerhurst Resort, Muskoka, ON
  • 2021 Conference: May 31 - June 2, 2021 in Mont Tremblant, QC
  • 2022 Conference: May 30 - June 1, 2022 in Regina, SK

PAST CONFERENCES

  • 2005 - St. John's, NL
  • 2006 - Montreal, QC
  • 2007 - Calgary, AB
  • 2008 - Québec City, QC
  • 2009 - Whistler, BC
  • 2010 - Toronto, ON
  • 2011 - Halifax, NS
  • 2012 - Saskatoon, SK
  • 2013 - Victoria, BC
  • 2014 - Niagara Falls, ON
  • 2015 - Jasper, AB
  • 2016 - Winnipeg, MB
  • 2017 - Gatineau, QC
  • 2018 - Fredericton, NB