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CAMA Conference

 2024 CAMA CONFERENCE AND ANNUAL GENERAL MEETING

 

2024 CAMA Conference Banner English

 

The 50th Annual CAMA Conference and Annual General Meeting will be held in Banff, Alberta from Monday, June 3, 2024 to Wednesday, June 5, 2024 at the Fairmont Banff Springs Hotel which is the host hotel.  The Golf Tournament and other Pre-Conference activities will begin on Monday morning.  The Conference Program will end after the President's Dinner on Wednesday evening.  Delegates typically arrive on Sunday, June 2, 2024 and depart on Thursday, June 6, 2024.  To see the memories of the 2023 Conference held at the Deerhurst Resort visit this video.

The FCM Conference will be taking place in Calgary following CAMA from June  6-9, 2024.

 

CONFERENCE PROGRAM & REGISTRATION

You can view the complete Program by clicking here.

Registration Link

 

CONFERENCE AIRFARE DISCOUNTS

Exclusive Airfare Discounts with Air Canada and WestJet for CAMA Conference Attendees

Air Canada Logo

We are happy to confirm that for the 2024 CAMA Conference, Air Canada offers a discount for North America travel:  5% applies on standard fares, and 10% on flex fares & higher. For International Travel there is a 10% discount on standard fares & higher. You will need the discount code listed below to take advantage of this offer.  Please visit the Air Canada website to make a booking online.

Applicable Rules

  • The booking is to be made to the following city: Calgary, YYC (CA)
  • The travel period begins Sunday, May 26, 2024 and ends Thursday, June 13, 2024.
  • Travel is valid Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, and Sunday.

Promo Code:  P3KZBJC1

Westjet Logo

For the 2024 CAMA Conference, WestJet is pleased to offer 5% off Econo* and 10% off EconoFlex and Premium fares for travel within Canada and 2% off Econo*, 5% off EconoFlex and 10% off Premium base fares for guests travelling Trans-border.  No discount will apply to Basic or Business class bookings.  To take advantage of this offer, you will need the discount code listed below. Please visit the Westjet website to make a booking online.

Applicable Rules

  • The booking is to be made to the following city: Calgary, YYC (CA)
  • The travel period begins: Sunday, May 26, 2024 and ends Thursday, June 13, 2024

Coupon Code for Guest web / Travel Agent web:  2H8V8UP
Promo Code for Travel Agent GDS only:  YBH25

 

REGISTRATION FEES

Registration Link

Delegate Program

Register for the Conference by April 1st, 2024 and you will receive the Early Bird Rate.   All CAMA members must enter their e-mail address to receive the member rate. 

Please note that regular CAMA members who are attending their first CAMA Conference are eligible for a $150.00 discount off the registration fee.  If you would like some of your senior managers to attend the Conference and they are not CAMA members they can sign up for $155.00 (50% off the first year) and also attend the Conference for $600.00 as a First Time Delegate.

DELEGATE TYPE EARLY BIRD REGISTRATION BY  APRIL 1ST, 2024 (+ 5% GST)              REGISTRATION FEE                    AFTER APRIL 1ST, 2024 (+ 5% GST)
*CAMA Member (Municipal) $750.00 + $37.50 GST = $787.50 $950.00 + $47.50 GST = $997.50
*First Time Attendee Regular CAMA Members (Municipal) & Municipal Interns $600.00 + $30.00 GST = $630.00 $800.00 + $40.00 GST = $840.00
**Non-Member (Municipal) $1150.00 + $57.50 GST = $1207.50 $1350.00 + $67.50 GST = $1417.50
**Affiliate CAMA Member (Non-Municipal) / CAMA Business Partner $1150.00 + $57.50 GST = $1207.50 $1350.00 + $67.50 GST = $1417.50
**Non-Member (Non-Municipal) $1700.00 + $85.00 GST = $1785.00 $1900.00 + $95.00 GST = $1995.00
Retired Member / Honourary Member $425.00 + $21.25 GST = $446.25  $600.00 + $30.00 GST = $630.00

*“Municipal” refers to an individual who is currently employed with a municipal government organization.  
**“Non-Municipal” refers to all other individuals.    

The registration fee for members, municipal interns, non-members, affiliate members, and business partners includes all Conference sessions, tradeshow, opening reception, breakfasts, refreshment breaks, lunches, Casual Night Out, the President’s Dinner and the hospitality suites.  Additional tickets to the Casual Night Out ($120.00) and the President’s Dinner ($130.00) can be purchased for companions not participating in the full Companion Program.  

Additional fees will be charged for the Pre-Conference activities on Monday and for the Study Tours and the Workshop on Wednesday afternoon.

The registration fee for retired/honourary members includes all Conference sessions, tradeshow, opening reception, breakfasts, refreshment breaks, Casual Night Out, and the hospitality suites.  At an additional cost, tickets can be purchased to the lunches, the President’s Dinner and the Monday and Wednesday additional activities.

 

Companion Program

The Companion Program includes the Opening Reception, Opening and Closing Keynote Speakers, Casual Night Out, President’s Dinner, and Hospitality Suites.  The Companion Program does not include breakfasts or lunches with the delegates.

DELEGATE TYPE EARLY BIRD REGISTRATION BY  APRIL 1ST, 2024 (+ 5% GST)              REGISTRATION FEE                    AFTER APRIL 1ST, 2024 (+ 5% GST)
*Companion of a CAMA Member/Retired Member/Honourary Member  (Municipal) $310.00 + $15.50 GST = $325.50 $360.00 + $18.00 GST = $378.00
**Companion of a Non-Member (Municipal) $335.00 + $16.75 GST = $351.75 $385.00 + $19.25 GST = $404.25
**Companion of an Affiliate CAMA Member (Non-Municipal) / CAMA Business Partner $360.00 + $18.00 GST = $378.00 $410.00 + $20.50 GST = $430.50
**Companion of a Non-Member (Non-Municipal) $410.00 + $20.50 GST = $430.50 $460.00 + $23.00 GST = $483.00

*“Municipal” refers to an individual who is currently employed with a municipal government organization.  
**“Non-Municipal” refers to all other individuals.    

Companions have the option of joining the delegates for the Golf Tournament, Monday Pre-Conference Events and Wednesday Study Tours at an additional cost.

 

ACCOMMODATIONS

CAMA has negotiated a Conference rate at the Fairmont Banff Springs Hotel at an amazing price.  In order to ensure the booking process goes smoothly, please read the details below in full and make note of all hotel deposit and cancellation policies for this property.  We hope that this process will encourage municipalities to book only those guest rooms that are needed so that more delegates will have the opportunity to stay at the official Conference hotel.   If rooms are cancelled right before the Conference, it puts the Association at risk of attrition charges.

THE ROOM BLOCKS AT THE FAIRMONT AND THE RIMROCK HOTEL ARE SOLD OUT.

SEE BELOW FOR OTHER OPTIONS AT THE BANFF LODGING HOTEL PROPERTIES.

 

WHAT YOU NEED TO KNOW ABOUT BOOKING YOUR ROOM AT THE FAIRMONT - THE HOST HOTEL - SOLD OUT

  • Guest rooms can be booked using the reservation link or by calling the Reservations Line at 1-833-762-6866 (and noting the CAMA Room Block).  Please note that if your credit card expiry date is before the date of your reservation you will have to call the reservations line as it won't be accepted on the online reservations link as per the Fairmont policy.
  • Name changes on a reservation can be made up to the date of arrival, however a new credit card must be used to secure the room with the new name.
  • Room blocks are from Sunday to Wednesday nights but the hotel will honor the rate for up to three days prior to Sunday and three days post Wednesday if space is available.
  • Cut Off Date for Room Block:  Sunday, April 30th, 2024.

 

IMPORTANT:  FAIRMONT HOTEL DEPOSIT AND CANCELLATION POLICY

Please pay close attention to the policies outlined below which are set by the Fairmont, not by the CAMA National Office:

  • The hotel will charge a one-night non-refundable deposit at the time of your reservation which will be charged to your credit card at the time of booking.   The balance of your stay is due at the time of check out.  
  • Should you need to cancel or shorten your stay, this can be done up to 30 days prior to your arrival date but the one-night non-refundable deposit will be charged regardless.  For example, if you book your hotel now and find out you aren’t going to the Conference and cancel prior to the 30 days you will lose your one-night deposit.
  • No refunds or credits will be given for any nights cancelled AFTER 30 days prior to your arrival.  For example, if you cancel anytime after the 30 days before your arrival you will be charged for your full stay.  This is a hotel policy and not one that the CAMA National Office can negotiate for you.  You must call the Fairmont directly if you are in the position that you can’t attend, have an emergency, etc.  You can look for other options such as sending an alternative staff member or find another colleague to transfer your hotel room to.

 

FAIRMONT ROOM RATES

The rooms under the hotel room block are in the "Fairmont category" and they are located throughout the hotel complex, including the main hotel, Gatehouse, and Conference Centre wings.  All room rates are subject to a mandatory additional $16.00 group surcharge per person/per night plus 5% GST,  a 2.18% Tourism Improvement Fee, and a 4% MAT (Municipal Accommodation Tax). 

 Room blocks are from Sunday to Wednesday but the hotel will honor the rate for up to three days prior to Sunday and three days post Wednesday if space is available.  The online link will note the Room Rate plus the Group Surcharge for a total of $315.00 (Single) or $331.00 (Double).

TYPE OF ROOM ROOM RATE GROUP SURCHARGE SUBTOTAL

                          TAXES/FEES

TOTAL
Fairmont Room (single occupancy) $299.00 $16.00 $315.00 $35.22 $350.22
Fairmont Room (double occupancy) $299.00 $32.00 $331.00 $37.00 $368.00

 

OVERFLOW HOTEL OPTIONS

Will there be Shuttle Bus Service from Overflow Hotels to the Fairmont?
A shuttle bus service will be provided from the Rimrock to the Fairmont during peak times of the Conference.  For those delegates staying at the Banff Lodging Hotels there will be direct routes to the Fairmont using the Roam Transit Service as their guests ride for free (except for the Rocky Mountain Resort which is outside the Town boundary).

What happens to your non-refundable deposit if you book at the Rimrock Hotel and are able to secure a room at the Fairmont?  The non-refundable deposit at the Rimrock Hotel is forfeited and will not be refunded.

 

THE RIMROCK RESORT HOTEL - SOLD OUT

The rooms under the CAMA hotel room block at the Rimrock Resort Hotel are $399.00 per night for single or double occupancy.  All room rates are subject to a mandatory additional $9.00 group surcharge per night plus 5% GST, a 2% Tourism Improvement Fee, and a 4% MAT (Municipal Accommodation Tax).

This room block will only be available until January 31, 2024.

TYPE OF ROOM ROOM RATE GROUP SURCHARGE SUBTOTAL

                          TAXES/FEES

TOTAL
Standard Room with Two Queen Beds $399.00 $9.00 $408.00 $45.06 $453.06


In order to ensure the booking process goes smoothly, please read the details below in full and make note of all hotel deposit and cancellation policies for this property (which are the same as those for the Fairmont).  

WHAT YOU NEED TO KNOW ABOUT BOOKING YOUR ROOM AT THE RIMROCK RESORT

  •  The special CAMA rate is for Sunday, June 2 through Thursday, June 6 which is available using the reservation link or by calling the reservations line at 1-888-746-7625.  If you require rooms outside of these dates (which is our room block) YOU MUST call the reservations line.
  • You should not have any problems booking on line even if your credit card expiry date is prior to your date of arrival.  However, if you do, please call 1-888-746-7625 and they will take your reservation over the phone.
  • Name changes on a reservation can be made up to the date of arrival, however a new credit card must be used to secure the room with the new name.
  • The room block is from Sunday to Wednesday nights and pre and post nights are not included. 
  • Cut Off Date for Room Block:  January 31st, 2024 or until it is full.

IMPORTANT:  RIMROCK HOTEL DEPOSIT AND CANCELLATION POLICY

Please pay close attention to the policies outlined below which are set by the Rimrock Resort, not by the CAMA National Office:

  • The hotel will charge a one-night non-refundable deposit at the time of your reservation which will be charged to your credit card at the time of booking.   The balance of your stay is due at the time of check out.  
  • Should you need to cancel or shorten your stay, this can be done up to 30 days prior to your arrival date but the one-night non-refundable deposit will be charged regardless.  For example, if you book your hotel now and find out you aren’t going to the Conference and cancel prior to the 30 days you will lose your one-night deposit.
  • No refunds or credits will be given for any nights cancelled AFTER 30 days prior to your arrival.  For example, if you cancel anytime after the 30 days before your arrival you will be charged for your full stay.  This is a hotel policy and not one that the CAMA National Office can negotiate for you.  You must call the Rimrock Hotel directly if you are in the position that you can’t attend, have an emergency, etc.  You can look for other options such as sending an alternative staff member or find another colleague to transfer your hotel room to.

 

BANFF LODGING COMPANY

Banff Lodging Company is an employee owned and operated Company in the heart of Banff.  They have eleven properties located in the Banff National Park ranging from hotels to condos and suites, at separate price points.  They do not offer room blocks, however we have negotiated a 20% discount for all CAMA delegates at their properties subject to availability for the period of June 2-7, 2024.  Rates fluctuate based on dynamic pricing and the discount will be applied to the rate at the time of booking. 

Book Now!  The only way to book a hotel at the Banff Lodging Company is to click here for their website and use the promo code CAMA to get 20% off the posted rates.

All these hotels are located between 2.4 km and 5.5 km from the Fairmont Banff Springs Hotel and are between $350.00 to $640.00 per night, and as noted are in a ROAM Transit service area (except for the Rocky Mountain Resort which is outside the Town boundary).
  
BANFF LODGING DEPOSIT AND CANCELLATION POLICY

  • Deposit.  There is no deposit required when booking with any of the Banff Lodging hotels.  All you need is a credit card on file as a guarantee on the room.
  • Cancellation Policy.  Free of charge cancellations are offered up until 72 hours before you’re due to check in.  If you cancel within 72 hours (or don’t show up) than you will be charged the cancellation fee which is the total of the first night of your stay, plus tax.

 

CAMPGROUNDS IN BANFF NATIONAL PARK

Banff National Park offers a variety of campgrounds where visitors can enjoy the stunning natural beauty of the park.  Click here for a list of campgrounds.

Please note that these campgrounds are subject to seasonal openings and reservations, especially during the peak summer months.  It's advisable to check with Parks Canada or the official Banff National Park website for the most up-to-date information and to make reservations if required, as these campgrounds are popular and can fill up quickly.

 

TRANSPORTATION

Delegates are responsible for their own transportation from airports to the Fairmont Banff Springs via rental cars or shuttle services.  Below are some options from the Calgary Airport to  the Fairmont Banff Springs Hotel:
 
Brewster Transportation
 
Banff Airporter 
 Receive a 20% discount on the Banff Airporter's daily shuttle service between the Calgary Airport and Banff.   This code is valid for travel between May 30 and June 9, 2024.
 
Click Banff Airporter and then Book Now.  Proceed through the reservation and type - CAMA2024 - in the "Promo Code?" section on the final payment page to receive the discount.  The discount code works up to two weeks before the event starts.  To guarantee availability, make a reservation at least a month prior to travel.

 

Remember Your National Park Pass:  Essential for Your Journey

Ensure you have your National Park Pass before embarking on your journey to Banff.  If you're renting a vehicle, the pass is a necessity and can be conveniently obtained online.   Avoid the line ups and purchase the pass through the provided link, remember to display it on your rearview mirror, and you can use the bypass lane enroute.  Alternatively, you can purchase a pass in person at the Banff National Park gate.  The pass costs $22.00 per day, or you may opt for an Annual Discovery Pass, valid at 80 Parks Canada destinations.  Visit this link for additional details and to make an online purchase.

 

TOURISM INFORMATION

Banff National Park is famous for its vibrant lakes, majestic mountains, and easy access to outdoor adventures of all kinds.  The park spans 6,641 square kilometres (2,564 square miles) of striking mountainous terrain in the vast wilderness of the Canadian Rockies. Canada’s first national park and the world’s third, it has a rich heritage as one of the world’s most awe-inspiring mountain destinations.

The bustling Banff townsite and Village of Lake Louise are uniquely located in the national park.  In this one-of-a-kind place, there’s something for everyone to discover.  Whether you come for the spectacular valleys and rugged peaks, the authentic Canadian eats, the vibrant arts and culture scene, or a little bit of everything, there’s no shortage of unforgettable ways to immerse yourself in Banff National Park.  We look forward to welcoming you!  Watch this video to see all that we have to offer and check out our website for all your trip planning needs.

 

FUTURE CONFERENCE DATES AND LOCATIONS

Please mark the dates and locations in your calendars: 

YEAR

DATES

LOCATION

HOTEL

2025

May 25-28

Mont Tremblant, QC

Fairmont Mont Tremblant

 

PAST CONFERENCES

  • 2023 - Huntsville, ON (Program)
  • 2022 - Regina, SK (Cancelled)
  • 2021 - Mont Tremblant, QC (Cancelled)
  • 2020 - Deerhurst Resort, ON (Cancelled)
  • 2019 - Québec City, QC (Program)
  • 2018 - Fredericton, NB (Program)
  • 2017 - Gatineau, QC (Program)
  • 2016 - Winnipeg, MB (Program)
  • 2015 - Jasper, AB (Program)
  • 2014 - Niagara Falls, ON (Program)
  • 2013 - Victoria, BC (Program)
  • 2012 - Saskatoon, SK (Program)
  • 2011 - Halifax, NS (Program)
  • 2010 - Toronto, ON (Program)
  • 2009 - Whistler, BC (Program)
  • 2008 - Québec City, QC (Program)
  • 2007 - Calgary, AB (Program)
  • 2006 - Montreal, QC (Program)
  • 2005 - St. John's, NL

 

 

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