EXECUTIVE ASSISTANTS IN LOCAL GOVERNMENT
Toolkit for the Effective Executive Assistant to the Chief Administrative Officer
Having appreciation for the role of the Executive Assistant in local government, the CAMA Board developed a “Toolkit for the Effective Executive Assistant to the Chief Administrative Officer”.
The primary audience of this Toolkit is the Executive Assistant to the CAO in local government (and all administrative staff), which includes existing Executive Assistants with experience in the role, as well as new Executive Assistants with minimal local government experience.
While this Toolkit is meant to be a resource to Executive Assistants in local government, it is also focused on how a CAO or senior manager can effectively use their Executive Assistant to improve their own productivity and build a successful partnership. The more effective the Executive Assistant, the more effective the CAO…and the more effective the organization, Council, and the community.
Visit this link to to learn more and see some best practices for the Executive Assistant and CAO.
CAMA Professional Development and Networking Opportunities for Executive Assistants in Local Government
2024 CAMA National Conference for Executive Assistants in Local Government
THANK YOU TO OUR CONFERENCE PARTNERS
CAMA's first National Conference for Executive Assistants in Local Government will be held from November 3-5, 2024 in Fredericton, New Brunswick. The target audience for this event is Executive Assistants working in local government in Canada, which may include Administrative Assistants, Legislative Coordinators, Office Coordinators, Clerks/Treasurers, and any front line or clerical staff that assist our members.
This event will provide a networking and professional development forum for Executive Assistants to reconnect, collaborate, share their success, and learn about the latest trends with their peers.
Conference Program & Registration
You can view the complete Program by clicking here. The Program-At-A-Glance is also available here.
About the Conference
The Conference is set to be hosted at the Fredericton Convention Centre, conveniently located just a 15-minute drive from the Fredericton International Airport. The Registration Desk will be operational from 4:00 p.m. to 7:00 p.m. on Sunday, November 3, 2024, and it will be followed by the grand kick-off event—the Welcome Reception, commencing at 7:00 p.m. On Monday, November 4th, you can expect a day filled with valuable professional development sessions and ample networking opportunities, culminating in a lively Maritime Kitchen Party in the evening. The Conference will draw to a close at 4:00 p.m. on Tuesday, November 5, 2024, with an impactful Closing Keynote address. The duration of your stay will depend on your flight schedule, requiring accommodations for three to four nights (either arriving on the Saturday or the Sunday).
Conference Airfare Discounts
Exclusive Airfare Discounts with Air Canada for CAMA Conference Attendees
We are happy to confirm that for the 2024 CAMA Conference for Executive Assistants in Local Government, Air Canada offers discounts for North America travel: 5% applies on standard fares, and 10% on flex fares & higher. For International Travel there is a 10% discount on standard fares & higher. You will need the discount code listed below to take advantage of this offer. Please visit the Air Canada website to make a booking online.
Applicable Rules
• The booking is to be made to the following city: Fredericton, YFC (CA)
• The travel period begins Saturday, October 26, 2024 and ends Wednesday, November 13, 2024.
• Travel is valid Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, and Sunday.
Promo Code: PKE7ZA31
Please be advised that WestJet no longer serves Fredericton; hence, we do not have a discount code available. The nearest airports served by WestJet are Moncton, approximately a 1.5-hour drive away, and Halifax, approximately a four-hour drive away.
Registration Fees
Delegate Program
Secure the Early Bird Rate for the Conference by registering before September 1, 2024. If you are employed by a municipal government and your municipality has a CAO or another employee that is a CAMA member, kindly include the member’s name on the registration form (no member IDs or additional information is necessary).
The registration fee includes the Welcome Reception, all Conference sessions, breakfasts, refreshment breaks, lunches and the Lobster Fest Extravaganza: A Maritime Night to Remember.
| DELEGATE TYPE | EARLY BIRD REGISTRATION BY SEPTEMBER 1, 2024 |
REGISTRATION FEE AFTER SEPTEMBER 1, 2024 |
|
Member Municipality (Municipal Government) Choose this category if you work for municipal government and your municipality has a CAO or another employee that is a CAMA member. |
$725.00 + $108.75 HST = $833.75 |
$825.00 + $123.75 HST = $948.75 |
|
Non-Member Municipality (Municipal Government) Choose this category if you work for municipal government and your municipality does not have an employee that is a CAMA member. |
$1125.00 + $168.75 HST = $1293.75 | $1225.00 + $183.75 HST = $1408.75 |
|
Retired Executive Assistant/Student Choose this category if you are a retired Executive Assistant who is no longer actively employed or a student enrolled in a post-secondary educational institution. |
$450.00 + $67.50 HST = $517.50 | $550.00 + $82.50 HST = $632.50 |
|
Non-Member (Non-Municipal) Choose this category if you do not work for local government. This could include the provincial government, federal government, or a private business. |
$1225.00 + $183.75 HST = $1408.75 | $1325.00 + $198.75 HST = $1523.75 |
Companion Program
Companions have the option of joining delegates for the Sunday evening Welcome Reception ($50.00 + HST) and the Monday evening "Lobster Fest Extravaganza: A Maritime Night to Remember" ($130.00 + HST).
Hotel Room Blocks
Room blocks have been secured at the Hilton Garden Inn (attached to the Convention Centre) which is currently SOLD OUT, however space is still available at the Crowne Plaza Hotel (directly across the street), and the Delta Hotel Fredericton (2 km from the Convention Centre). You are responsible for arranging your own transportation from the Delta to the Convention Centre.
- Room blocks are from Saturday arrival to Wednesday departure but all three hotels will honor the rate for up to three days prior to Saturday and three days post Wednesday if space is available.
- Cut Off Date for Room Block: October 3, 2024 (or until its sold out).
Each hotel offers a dedicated reservation link (and reservation telephone number) noted below:
Hilton Garden Inn Room Rates - THIS ROOM BLOCK IS SOLD OUT!
Reservation Link / Call for Reservations: 1-506-999-1551 (identify as the "CAMA Room Block")
- Onsite Covered Parking: $13.00/Day
- Deposit: No deposit is required at the time of booking.
- Cancellation Policy: You can cancel your reservation without any penalty up to 48 hours or more before your scheduled arrival. However, if you cancel within 48 hours of your scheduled arrival a charge equivalent to one night's room rate and tax will be applied.
| TYPE OF ROOM | ROOM RATE | HST (15%) | TOTAL |
| One King Bed | $219.00 | $32.85 | $251.85 |
| One King Bed / Riverview | $239.00 | $35.85 | $274.85 |
| Two Queen Beds | $219.00 | $32.85 | $251.85 |
| Two Queen Beds / Riverview | $239.00 | $35.85 | $274.85 |
Crowne Plaza Hotel Room Rates
Reservation Link / Call for Reservations: 1-866-444-1946 x 2 or 1-506-455-3371 (identify as the "CAMA Room Block" and the group code is CM2)
- Onsite Parking: $13.00/Day
- Deposit: No deposit is required at the time of booking.
- Cancellation Policy: You can cancel your reservation without any penalty up to 48 hours or more before your scheduled arrival. However, if you cancel within 48 hours of your scheduled arrival, a 100% cancellation fee will apply, which covers all anticipated charges.
| TYPE OF ROOM | ROOM RATE | HST (15%) | TOTAL |
| Standard - Two Queens | $219.00 | $32.85 | $251.85 |
| Premium Room - Two Queens or One King | $239.00 | $35.85 | $274.85 |
| Riverview - Two Queens or One King | $249.00 | $37.35 | $286.35 |
Delta Hotel Fredericton Room Rates
Reservation Link / Call for Reservations: Marriott/Delta Reservations at 1-800-268-1133 or Delta Fredericton at 506-457-7000 x 1 for Room Reservations (identify with group code "CAMA")
- Onsite Parking: $15.00 Day / Valet Parking $18.00 Day
- Deposit: No deposit is required at the time of booking.
- Cancellation Policy: You can cancel your reservation without any penalty up to 72 hours or more before your scheduled arrival. However, if you cancel within 72 hours of your scheduled arrival a charge equivalent to one night's room rate and tax will be applied.
| TYPE OF ROOM | ROOM RATE | HST (15%) | TOTAL |
| One King Room | $219.00 | $32.85 | $251.85 |
CAMA EA Master Class Series
Empowering Administrative Excellence in Local Government
Registration Link
Program
An Executive Assistant's role in local government is unique and demanding. CAMA's EA Master Class Series, comprised of four 90-minute sessions, facilitated by award-winning speaker Tracey Lorenson, will focus on the following topics that Executive Assistants have determined are essential to their roles: Communication Excellence, Navigating Roles & Rules in Local Government, Customer Service Excellence, and Political Acumen. The detailed program can be found here.
Tracey Lorenson is an experienced local government lawyer, certified corporate coach, and is known for her humour and candour in helping others manage difficult situations. She has worked with local governments in a variety of capacities for more than 20 years.
ABOUT THE MASTER CLASS SERIES
The Executive Assistant in local government (whether you support the CAO, Deputy CAO, Mayor and Council, or any other employees in your organization) is a unique position that requires a variety of skills, including political acumen. Being an Executive Assistant is also a leadership role in your organization and every day you stand up and take the lead when a situation requires it. It’s all about providing valuable support to a person and an organization you believe in. It takes a strong commitment as this job is always changing, and you need to remain flexible even in the face of chaos. How can you perform your role with confidence and overcome various barriers and unique challenges that you may encounter? You spend all day helping others, but who is going to help you?
At each webinar, you will participate in a significant learning experience with others who share the same responsibilities and face the same challenges. You will be provided with some reading material prior to the webinar, some great dialogue during the session, and leave with some tools that can be used every day to help you navigate through any situation with confidence. These topics (and many more) will also be expanded on during CAMA’s first National Conference for Executive Assistants in Local Government taking place from November 3-5, 2024 in Fredericton, New Brunswick.
While we use the title "Executive Assistant" this program is for any administrative professional working in local government.
If you attend the first master class on Communications Excellence you will receive the link to complete a Personality Profile that provides you with a report analyzing your behavioural style so that you can understand your strengths and weaknesses of how you respond to problems and challenges, how you influence others to your point of view, how you respond to the pace of the environment, and how you respond to rules and procedures set by others.
DATES AND TIMES
|
DATE |
TIME |
TOPIC |
|
Thursday, October 19, 2023 |
2:00 p.m. to 3:30 p.m. EST |
Communications Excellence (including a Personality Profile). |
|
Thursday, January 25, 2024 |
2:00 p.m. to 3:30 p.m. EST |
Navigating Roles & Rules in Local Government |
|
Wednesday, April 24, 2024 (Administrative Professionals Day) |
2:00 p.m. to 3:30 p.m. EST |
Customer Service Excellence |
|
Wednesday, September 18, 2024 |
2:00 p.m. to 3:30 p.m. EST |
Navigating Political Acumen |
**Please note that each webinar has a different topic and therefore you don’t have to attend all four sessions, however it would be advantageous.
REGISTRATION FEES AND REGISTRATION LINK
The cost to attend each webinar is outlined below for members and non-members. They can be purchased separately or as a package of four, and a 10% discount is also provided if two or more employees from your municipality attend (for CAMA members only). The recording of each session will also be available to all registrants if you are unable to attend. You can still sign up for all four sessions and receive the bundled registration price and you will receive the Behavioural Profile and the recordings for the October 19th, 2023 and January 25th, 2024 master classes.
|
REGISTRATION CATEGORY |
DESCRIPTION OF REGISTRATION CATEGORY |
PRICE (+15% HST) |
|
CAMA Member Pricing |
If your municipality/organization has a CAMA member (regular or affiliate) you will be eligible to receive the CAMA member rate and will be required to enter the name of the CAMA member when you register. |
$149.00 for one webinar $499.00 for four webinars If two or more employees attend from your municipality you will all receive 10% off. Use the code CAMAMC under the Multiple Attendee Discount Code. This is available ONLY at the time of registration. No refunds of the discount will be provided to your registration after you have registered if you find out another colleague is attending. |
|
Non-Member Pricing |
If your municipality does not have a CAMA member, you will register under the non-member rate. If your CAO or one of the direct reports to the CAO would like to become a member please visit the CAMA website. |
$199.00 for one webinar $699.00 for four webinars |
If you have any questions please contact Jennifer Goodine, CAMA Executive Director, at admin@camacam.ca
