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CAMA Conference

2023 CAMA CONFERENCE AND ANNUAL GENERAL MEETING

 

cONFERENCE BANNER

 

The 49th Annual CAMA Conference will be held from Monday, May 29, 2023 to Wednesday, May 31, 2023 at the Deerhurst Resort in Huntsville, Ontario.  The Golf Tournament and other Pre-Conference activities will begin on Monday morning and the Conference Program will end after the President's Dinner on Wednesday evening.

 

CONFERENCE PROGRAM

The Full Conference Program and on-line registration will be available in January 2023.

You can also keep up-to-date with Conference news by following us on Twitter, @camalink, and by using the hashtag #CAMA2023.

 

DELEGATE REGISTRATION FEES

Register for the Conference by April 1st, 2023 and you will receive the Early Bird Rate.  All CAMA members must enter their e-mail address in order to receive the member rate.

Please note that regular CAMA members who are attending their first CAMA Conference are eligible for a $150.00 discount off the registration fee.  If you would like some of your senior managers to attend the Conference and they are not CAMA members they can sign up for $150.00 (50% off the first year) and also attend the Conference for $575.00 as a First Time Delegate.

Delegate Type

2023 Early Bird Registration fee by April 1, 2023 (+13% HST)

2023 Registration Fee after April 1, 2023 (+13% HST)

CAMA Member (Municipal) $725.00 + $94.25 HST = $819.25 $775.00 + $100.75 HST = $875.75
First Time Attendee - Regular CAMA Members (Municipal) & Municipal Interns $575.00 + $74.75 HST  = $649.75 $625.00 + $81.25 HST = $706.25
Non-Members (Municipal) $1125.00 +$146.25 HST = $1271.25 $1175.00 + $152.75 HST = $1327.75
Affiliate CAMA Member (Non-Municipal) / CAMA Business Partner $1125.00 + $146.25 HST = $1271.25 $1175.00 + $152.75 HST = $1327.75
Non-Member (Non-Municipal) $1675.00+ $217.75 HST = $1892.75 $1725.00 + $224.75 HST = $1949.25
Retired Member / Honourary Member $400.00 + $52.00 = $452.00 $450.00 + $58.50 HST = $508.50

"Municipal" refers to an individual who is currently employed with a municipal government organization.  "Non-Municipal" refers to all other individuals.

The registration fee for members, municipal interns, non-members, affiliate members, and Business Partners includes all Conference sessions, tradeshow, opening reception, breakfasts, refreshment breaks, lunches, Casual Night Out, the President's Dinner and the hospitality suites.  Additional tickets to the Casual Night Out ($115.00) and the President's Dinner ($125.00) can be purchased for companions not participating in the full Companion Program.

Additional fees will be charged for the Pre-Conference Activities on Monday and for the Study Tours on Wednesday afternoon.

The registration fee for Retired/Honourary Members includes all Conference sessions, tradeshow, opening reception, breakfasts, refreshment breaks, Casual Night Out, and the hospitality suites.  At an additional cost, tickets can be purchased to the lunches, the President's Dinner and the Monday and Wednesday additional activities.

Conference Registration for Members in Transition

Going in to "transition" is a very difficult situation that all too many members face at some point in their local government careers.  Any job change is difficult, but when its forced on someone for reasons that often have nothing to do with their job performance it can be traumatic.

If you are a "Member in Transition" and have been fired or forced to resign your position in local government and are now in "transition", CAMA will provide a complimentary registration to you.  Hotel and travel expenses are at your cost.  Register under the "Members In Transition" category on-line, but CAMA's membership department must have been notified of your status for you to use this option.

IMPORTANT REGISTRATION INFORMATION

  • If you are paying by cheque, you are not considered registered until payment is received.
  • If you are attending the full Conference, the tickets to social functions are included in the delegate registration price.  Add tickets only if you wish to purchase additional tickets for another individual.  TICKETS TO SOCIAL EVENTS ARE NON-REFUNDABLE AND NON-TRANSFERABLE.
  • An administration free of $200.00 for each cancelled registration applies until April 15th, 2023.  No refunds will be issued after April 15th, 2023.  Substitutions are permitted  Please request substitutions in writing to admin@camacam.ca 
  • CAMA will take photographs and some video at the 2023 Conference and may use them in CAMA news or promotional materials whether in print, electronic or other media, including the CAMA website.  By participating in the CAMA Conference, you grant CAMA the right to use your name and photograph for such purposes.

 

COMPANION REGISTRATION FEES

The Companion Program includes the Opening Reception, Opening and Closing Keynote Speakers, Casual Night Out, President's Dinner, and the Hospitality Suites.  The Companion Program does not include breakfasts or lunches with the delegates.

Delegate Type

2023 Early Bird Registration fee by April 1, 2023 (+13% HST)

2023 Registration Fee after April 1, 2023 (+13% HST)

Companion of a CAMA Member / Retired Member / Honourary Member (Municipal) $300.00 + $39.00 HST = $339.00 $350.00 + $45.50 HST = $395.50
Companion of a Non-Member (Municipal) $325.00 + $42.25 HST  = $649.75 $375.00 + $48.75 HST = $423.75
Companion of an Affiliate CAMA Member (Non-Municipal) / CAMA Business Partner $350.00 + $45.50 HST = $395.50 $400.00 + $52.00 HST = $452.00
Companion of a Non-Member (Non-Municipal) $400.00+ $52.00 HST = $452.00 $450.00 + $58.50 HST = $508.50

"Municipal" refers to an individual who is currently employed with a municipal government organization.  "Non-Municipal" refers to all other individuals.

Companions have the option of joining the delegates for the Monday Pre-Conference events along with the Study Tours on Wednesday for an additional cost.

 

ACCOMMODATIONS

CAMA has negotiated a Conference rate at the Deerhurst Resort.  In order to ensure the booking process goes smoothly please read the details in full and make note of all deposit and cancellation policies for this property.  We hope that this process will encourage municipalities to book only those guest rooms that are needed so that more delegates will have the opportunity to stay at the official Conference hotel.  If rooms are cancelled right before the Conference it puts the Association at risk of attrition charges.

 

WHAT YOU NEED TO KNOW
  • Guest rooms can be booked as of Wednesday, September 7th, 2022 at 12:00 Noon EST.
  • Name changes on a reservation can be made up to the date of arrival.
  • All reservations can be made by calling the Reservations Department at the Deerhurst Resort at 1-800-461-4393 (open daily from 8:00 a.m. to 6:00 p.m. EST) and identifying yourself as being with the "2023 CAMA Conference".
  • Rooms blocks are from Sunday to Wednesday but the hotel will honor the rate for up to three days prior to Sunday and three days post Wednesday if space is available.
  • Cut Off Date:  Sunday, April 30th, 2023.
  • Deposit and Cancellation Policy:  The hotel will charge a one-night deposit at the time of your reservation.  Please ask for a receipt for this deposit at the time of booking as they are not automatically issued.  The balance of your stay is due at the time of check out.  Should you need to cancel or shorten your stay, this can be done up to April 30th, 2023 without penalty.  No refunds or credits will be given for any nights cancelled after April 30th, 2023.

 

ROOM RATES

All room rates are subject to 13% HST, an 8% Resort Fee, and a 4% MAT (Municipal Accommodation Tax).

Type of Room Room Rate Taxes/Resort Fees (noted above) Total Room Rate
Pavilion Guestroom $175.00  $43.75 $218.75
Bayshore Guestroom $175.00 $43.75 $218.75
Lakeside Lodge Studio Resort Home $175.00 $43.75 $218.75
Summit One Bedroom Suite $195.00 $48.75 $243.75
Lakeside Lodge One Bedroom Resort Home $225.00 $56.25 $281.25
Lakeside Lodge One Bedroom Suite $255.00 $63.75 $318.75
2 Bedroom Resort Home $325.00 $81.25 $406.25
Lakeside Lodge 2 Bedroom Suite $355.00 $88.75 $443.75
3 Bedroom Resort Home $395.00 $98.75 $493.75
 

 

BEWARE OF HOTEL BOOKING SCAMS

Neither CAMA staff nor our legitimate hotel partners are authorized to solicit attendees with regard to room bookings and accommodation.

In the past few years a number of delegates, exhibitor and sponsors have been approached by companies saying they have access to rooms at CAMA's blocked hotels.  For peace of mind and the guarantee of receiving a hotel room at CAMA rates and with a hotel approved cancellation policy we encourage all Conference participants to book your guest rooms using the links provided.

Should you choose to use alternate sites such as Expedia, Hotels.com or National Travel Associates we cannot guarantee your reservation or assist with troubleshooting your booking.

 

OTHER HOTEL ACCOMMODATIONS

The Hidden Valley Resort (1755 Valley Road / 705-789-2301) is the closest hotel to the Deerhurst Resort and is a fifteen minute walk.  There is not a CAMA room block reserved at this hotel and transportation will not be provided to Deerhurst Resort.

 

TRANSPORTATION 

Delegates are responsible for their own transportation from airports to the Deerhurst Resort via rental cars or shuttle services.  Below are some options:

Toronto Airport to Deerhurst Resort in Huntsville, Ontario:

Northern Airport Passenger Service

Provides a shuttle service to Downtown Huntsville to the Toronto Pearson Airport at scheduled departure times.  Phone:  (705) 474-7942.  Click here for the schedule.

Cost:  Round trip from Toronto Airport to Huntsville is $153.00 or $85.00 for one way (adult fares). The drop off is at the Holiday Inn Express in Huntsville just off Highway 60.  A taxi or uber to Deerhurst Resort is approximately $20.00

Toronto Airport Limo

Phone:  (416) 836-0450 or toll free 1-866-564-5050

Muskoka Limousine Services

Phone:  (833) 804-1918 / E-mail:  muskokalimousine@gmail.com 

Local Taxi Services

Al's Taxi:  (705)  789-2374

Independent Taxi:  (705) 789-8294

Chartered Tour Bus & Coach Rentals for Day Tours

Campbell Bus Lines Ltd (705) 789-1975

Hammond Transportation Ltd (705) 645-5431 / E-mail:  info@hammondbus.com 

 

TOURISM INFORMATION

Muskoka, Ontario - two hours north of Toronto has been named one of the best places to visit in Canada time and time again.  Our quaint and charming region affectionately known as Canada's cottage country has received some tremendous recognition over the years as one of Canada's top vacation spots, and one of the top vacation spots in the world! 

It's easy to plan a visit that's tailor-made for your interests.  Visit this website for more information.

Come early and stay late!  We look forward to welcoming you!  Please take some time and watch this video to show you all that the Muskoka Region has to offer!

Learn more about the Muskoka Area at the CAMA Registration Desk located at the Deerhurst Resort.  The hours of operation are as follows:

  • Sunday, May 28th (2:00 p.m. to 6:00 p.m.)
  • Monday, May 29th (11:00 a.m. to 8:00 p.m.)
  • Tuesday, May 30th (7:00 a.m. to 4:30 p.m.)
  • Wednesday, May 31st (7:00 a.m. to 3:00 p.m.)

 

FUTURE CONFERENCE DATES AND LOCATIONS

Please mark the dates and locations in your calendars: 

YEAR

DATES

LOCATION

HOTEL

2023

May 29 – 31 (Please note that CAMA will follow FCM this year)

Huntsville, ON

Deerhurst Resort

2024

June 2 – 5

Banff, AB

Fairmont Banff Springs

2025

May 25-28

Mont Tremblant, QC

Fairmont Mont Tremblant

 

PAST CONFERENCES

  • 2022 - Regina, SK (Cancelled)
  • 2021 - Mont Tremblant, QC (Cancelled)
  • 2020 - Deerhurst Resort, ON (Cancelled)
  • 2019 - Québec City, QC (Program)
  • 2018 - Fredericton, NB (Program)
  • 2017 - Gatineau, QC (Program)
  • 2016 - Winnipeg, MB (Program)
  • 2015 - Jasper, AB (Program)
  • 2014 - Niagara Falls, ON (Program)
  • 2013 - Victoria, BC (Program)
  • 2012 - Saskatoon, SK (Program)
  • 2011 - Halifax, NS (Program)
  • 2010 - Toronto, ON (Program)
  • 2009 - Whistler, BC (Program)
  • 2008 - Québec City, QC (Program)
  • 2007 - Calgary, AB (Program)
  • 2006 - Montreal, QC (Program)
  • 2005 - St. John's, NL

 

Thomas Goulden

 

Building better municipalities together.

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