CAMA CONFERENCE AND ANNUAL GENERAL MEETING
CAMA 2025 ANNUAL CONFERENCE – HOTEL ROOM BLOCK OPENS TUESDAY, SEPTEMBER 17, 2024 AT 12:00 NOON EST
We are excited to announce that the 51st Annual CAMA Conference and Annual General Meeting will take place in Mont Tremblant, Québec, from Monday, May 26, 2025, to Wednesday, May 28, 2025, at the Fairmont Mont Tremblant—our host hotel. The event will kick off on Monday morning with a Golf Tournament and other Pre-Conference activities, and the Conference Program will conclude on Wednesday evening with the President’s Dinner. Delegates usually arrive on Sunday and depart on Thursday. To relive memories from the 2024 Conference held at the Fairmont Banff Springs Hotel click here and check out this video.
The FCM Conference will take place in Ottawa, following CAMA, from May 29 to June 1, 2025.
WHY DOES CAMA RELEASE THE ROOM BLOCKS AT A SPECIFIC DATE AND TIME?
Due to the high demand, hotel room blocks for the Conference sell out quickly. To provide an equal opportunity for all members across different time zones, CAMA releases the booking link at the same time nationwide.
ACCOMMODATIONS – HOST HOTEL AND OVERFLOW HOTELS
CAMA has reserved room blocks well in advance to secure the best rates for our members while being mindful of your municipal budgets. We’ve negotiated special Conference rates at the Fairmont Mont Tremblant and two overflow hotels: Hilton Homewood Suites Mont Tremblant (adjacent to the Fairmont) and the Marriott Residence Inn Mont Tremblant (1 km/9-minute walk to the Fairmont). We’ve secured the largest possible room blocks at all three hotels.
To ensure a smooth booking process, please read the details below carefully, especially the deposit and cancellation policies. We encourage municipalities to reserve only the rooms they need, allowing more delegates to stay at the official Conference hotels. Last-minute cancellations can result in attrition charges, putting the Association at financial risk.
FAIRMONT MONT TREMBLANT (HOST HOTEL)
- Booking Date: Guest rooms can be reserved starting Tuesday, September 17, 2024, at 12:00 Noon EST. Customized booking links will be sent directly via email and posted on the CAMA Conference website. Reservations can also be made by calling the Global Reservations Centre at 1-800-441-1414 and mentioning the Group Name (CAMA 2025 Annual Conference) or Group Code (CAMA0525), but only after September 17, 2024, at 12:00 Noon EST. If you need accommodations outside of the conference dates (May 23-29) and they do not appear online, please contact the Reservations line directly.
- The reservation link will initially appear in French. If you prefer English, you can easily switch the language by selecting English from the top right-hand corner.
- Room Block Cut-Off Date: Wednesday, April 23, 2025 (or until sold out).
- Hotel Deposit and Cancellation Policy: A deposit equal to one night's stay will be charged to your credit card at the time of booking. If you need to cancel your reservation, you can receive a full refund of your deposit if you provide at least twenty-one (21) days’ notice prior to your arrival and obtain a cancellation number. Cancellations made twenty (20) days or fewer before your arrival will forfeit the deposit.
- Parking Rate: Valet Parking only for $48.00/day.
ROOM RATES
The Fairmont offers various room categories with differing rates. Please note that room rates for Saturday, May 24th, are slightly higher than those for Friday, May 23rd, and for Sunday through Wednesday, May 25th-28th. For example, if you check in on Saturday, May 24th, and depart on Thursday, May 29th, and choose a Fairmont room, your rate will be $289.00 for Saturday night and $255.00 for Sunday through Wednesday. All room rates are subject to a Resort tax of 3.5%, QST of 9.98%, and 5% GST.
Each additional person beyond two occupants will incur an extra charge of $50.00 per night. Children up to 18 years old can stay free when sharing a room with their parents, with a maximum occupancy of four per room.
| TYPE OF ROOM |
ROOM RATE ON SATURDAY, MAY 24
|
ROOM RATE FOR FRIDAY, MAY 23 AND SUNDAY, MAY 25 TO WEDNESDAY, MAY 28 INCLUSIVE |
| Fairmont Room (1 King/2 Doubles) | $289.00 | $255.00 |
| Fairmont Luxury View (1 King) | $309.00 | $265.00 |
| Deluxe Room (1 King) | $369.00 | $305.00 |
| Junior Suite (1 King) | $379.00 | $345.00 |
| One Bedroom Suite (1 Queen) | $389.00 | $349.00 |
| Studio Suite Luxury with Kitchen (1 Queen) | $409.00 | $375.00 |
| Junior Suite Luxury with Kitchen (1 Queen) | $429.00 | $395.00 |
| One Bedroom Luxury with Kitchen (1 Queen) | $449.00 | $405.00 |
| One Bedroom Luxury with Kitchen (1 King) | $449.00 | $449.00 |
HOMEWOOD SUITES BY HILTON (OVERFLOW HOTEL)
- Booking Date: Guest rooms can be reserved starting Tuesday, September 17, 2024, at 12:00 Noon EST. Customized booking links will be sent directly via email and posted on the CAMA Conference website. Reservations can also be made by calling the Hilton directly at 1-819-681-0808 and mentioning the CAMA 2025 Annual Conference), but only after September 17, 2024, at 12:00 Noon EST. If you need accommodations outside of the conference dates (May 24-29) and they do not appear online, please contact the Reservations line directly.
- Room Block Cut-Off Date: Monday, February 24, 2025.
- Hotel Deposit and Cancellation Policy: A deposit equal to one night's stay will be charged to your credit card at the time of booking. If you need to cancel your reservation, you can receive a full refund of your deposit if you provide at least thirty (30) days’ notice prior to your arrival and obtain a cancellation number. Cancellations made twenty-nine (29) days or fewer before your arrival will forfeit the deposit.
- Parking Rate: $23.00/night
ROOM RATES
The Hilton also offers various room categories with differing rates. All room rates are subject to a Resort tax of 3.5%, QST of 9.98%, and 5% GST.
Rates are for single or double occupancy. A supplement of $20.00 per additional person will apply for triple or quadruple occupancy (maximum of 4 person per room). Except for the two bedroom suites, same rate for one to four persons in the room.
| TYPE OF ROOM | ROOM RATE |
| Studio Room | $235.00 |
| One Bedroom Suite (One Queen or Two Double Beds) | $265.00 |
| Two Bedroom Suite (One Queen or Two Double Beds) | $335.00 |
RESIDENCE INN BY MARRIOTT (OVERFLOW HOTEL)
- Booking Date: Guest rooms can be reserved starting Tuesday, September 17, 2024, at 12:00 Noon EST. Customized booking links will be sent directly via email and posted on the CAMA Conference website. Reservations can also be made by calling the Marriott Reservation Department at 1-866-239-9898 or 1-819-681-4000 and mentioning the CAMA 2025 Annual Conference), but only after September 17, 2024, at 12:00 Noon EST. If you need accommodations outside of the conference dates (May 24-29) and they do not appear online, please contact the Reservations line directly.
- Room Block Cut-Off Date: Monday, February 24, 2025.
- Hotel Deposit and Cancellation Policy: A deposit equal to one night's stay will be charged to your credit card at the time of booking. If you need to cancel your reservation, you can receive a full refund of your deposit if you provide at least thirty (30) days’ notice prior to your arrival and obtain a cancellation number. Cancellations made twenty-nine (29) days or fewer before your arrival will forfeit the deposit.
- Parking Rate: $23.00/night
ROOM RATES
The Marriott also offers various room categories with differing rates. All room rates are subject to a Resort tax of 3.5%, QST of 9.98%, and 5% GST.
Rates are for single or double occupancy. A supplement of $20.00 per additional person will apply for triple or quadruple occupancy (maximum of 4 person per room). Except for the two bedroom suites, same rate for one to four persons in the room.
| TYPE OF ROOM | ROOM RATE |
| Studio Room (One or Two Queen Beds) | $245.00 |
| One Bedroom Suite (One Queen or Two Double Beds) | $245.00 |
TRANSPORTATION
Delegates are responsible for arranging their own transportation from the airport to the Fairmont Mont Tremblant. The drive from Montreal Airport takes approximately 90 minutes, while the drive from Ottawa Airport is around 2 hours and 15 minutes. Additional information on transportation options will be provided as it becomes available.
CONFERENCE PROGRAM
The Full Conference Program and on-line registration will be available no later than February 28, 2025. The registration fees will be available on October 31, 2024.
We look forward to seeing you in Mont Tremblant in May 2025!
PAST CONFERENCES
- 2024 - Banff, AB (Program)
- 2023 - Huntsville, ON (Program)
- 2022 - Regina, SK (Cancelled)
- 2021 - Mont Tremblant, QC (Cancelled)
- 2020 - Deerhurst Resort, ON (Cancelled)
- 2019 - Québec City, QC (Program)
- 2018 - Fredericton, NB (Program)
- 2017 - Gatineau, QC (Program)
- 2016 - Winnipeg, MB (Program)
- 2015 - Jasper, AB (Program)
- 2014 - Niagara Falls, ON (Program)
- 2013 - Victoria, BC (Program)
- 2012 - Saskatoon, SK (Program)
- 2011 - Halifax, NS (Program)
- 2010 - Toronto, ON (Program)
- 2009 - Whistler, BC (Program)
- 2008 - Québec City, QC (Program)
- 2007 - Calgary, AB (Program)
- 2006 - Montreal, QC (Program)
- 2005 - St. John's, NL
