2023 CAMA CONFERENCE AND ANNUAL GENERAL MEETING
The 49th Annual CAMA Conference will be held from Monday, May 29, 2023 to Wednesday, May 31, 2023 at the Deerhurst Resort in Huntsville, Ontario. The Golf Tournament and other Pre-Conference activities will begin on Monday morning and the Conference Program will end after the President's Dinner on Wednesday evening.
CONFERENCE PROGRAM
View the Full Conference program here. Click here for a preview of the program and why you should attend the Conference.
You can also keep up-to-date with Conference news by following us on Twitter, @camalink, and by using the hashtag #CAMA2023.
DELEGATE REGISTRATION FEES
Register for the Conference by April 1st, 2023 and you will receive the Early Bird Rate. All CAMA members must enter their e-mail address in order to receive the member rate.
Please note that regular CAMA members who are attending their first CAMA Conference are eligible for a $150.00 discount off the registration fee. If you would like some of your senior managers to attend the Conference and they are not CAMA members they can sign up for $150.00 (50% off the first year) and also attend the Conference for $575.00 as a First Time Delegate.
|
Delegate Type |
2023 Early Bird Registration fee by April 1, 2023 (+13% HST) |
2023 Registration Fee after April 1, 2023 (+13% HST) |
| CAMA Member (Municipal) | $725.00 + $94.25 HST = $819.25 | $775.00 + $100.75 HST = $875.75 |
| First Time Attendee - Regular CAMA Members (Municipal) & Municipal Interns | $575.00 + $74.75 HST = $649.75 | $625.00 + $81.25 HST = $706.25 |
| Non-Members (Municipal) | $1125.00 +$146.25 HST = $1271.25 | $1175.00 + $152.75 HST = $1327.75 |
| Affiliate CAMA Member (Non-Municipal) / CAMA Business Partner | $1125.00 + $146.25 HST = $1271.25 | $1175.00 + $152.75 HST = $1327.75 |
| Non-Member (Non-Municipal) | $1675.00+ $217.75 HST = $1892.75 | $1725.00 + $224.75 HST = $1949.25 |
| Retired Member / Honourary Member | $400.00 + $52.00 = $452.00 | $450.00 + $58.50 HST = $508.50 |
"Municipal" refers to an individual who is currently employed with a municipal government organization. "Non-Municipal" refers to all other individuals.
The registration fee for members, municipal interns, non-members, affiliate members, and Business Partners includes all Conference sessions, tradeshow, opening reception, breakfasts, refreshment breaks, lunches, Casual Night Out, the President's Dinner and the hospitality suites. Additional tickets to the Casual Night Out ($115.00) and the President's Dinner ($125.00) can be purchased for companions not participating in the full Companion Program.
Additional fees will be charged for the Pre-Conference Activities on Monday and for the Study Tours on Wednesday afternoon.
The registration fee for Retired/Honourary Members includes all Conference sessions, tradeshow, opening reception, breakfasts, refreshment breaks, Casual Night Out, and the hospitality suites. At an additional cost, tickets can be purchased to the lunches, the President's Dinner and the Monday and Wednesday additional activities.
Conference Registration for Members in Transition
Going in to "transition" is a very difficult situation that all too many members face at some point in their local government careers. Any job change is difficult, but when its forced on someone for reasons that often have nothing to do with their job performance it can be traumatic.
If you are a "Member in Transition" and have been fired or forced to resign your position in local government and are now in "transition", CAMA will provide a complimentary registration to you. Hotel and travel expenses are at your cost. Register under the "Members In Transition" category on-line, but CAMA's membership department must have been notified of your status for you to use this option.
IMPORTANT REGISTRATION INFORMATION
- Payment. If you are paying by cheque, you are not considered registered until payment is received.
- Full Delegate Registration. If you are attending the full Conference, the access to social functions are included in the delegate registration fee. On the Delegate registration form, please let us know if you will be attending Casual Night Out and/or the President's Dinner so that we can have accurate numbers for seating.
- Extra Tickets. Add Casual Night Out and/or President's Dinner tickets only if you are purchasing for a guest who is not registering for the Full Companion Program. TICKETS TO SOCIAL EVENTS ARE NON-REFUNDABLE AND NON-TRANSFERABLE.
- Delegate Portals to register at a later date. If you are not sure at the time of registration what Pre-Conference Activity or Study Tour you would like to attend, if your Companion will be attending, or if you want to play golf or need to add clubs, etc.? No problem. Individual Delegate portals will give you the chance to add these things at a later date. When you receive your delegate registration receipt you will be assigned a portal username which is your e-mail address, a password and a link to the delegate portal. You will be able to go in and click on this link at any time and register for other activities.
- Cancellation Policy. An administration fee of $200.00 for each cancelled registration applies until April 15th, 2023. No refunds will be issued after April 15th, 2023. Substitutions are permitted Please request substitutions in writing to admin@camacam.ca
- CAMA will take photographs and some video at the 2023 Conference and may use them in CAMA news or promotional materials whether in print, electronic or other media, including the CAMA website. By participating in the CAMA Conference, you grant CAMA the right to use your name and photograph for such purposes.
COMPANION REGISTRATION FEES
The Companion Program includes the Opening Reception, Opening and Closing Keynote Speakers, Casual Night Out, President's Dinner, and the Hospitality Suites. The Companion Program does not include breakfasts or lunches with the delegates.
|
Delegate Type |
2023 Early Bird Registration fee by April 1, 2023 (+13% HST) |
2023 Registration Fee after April 1, 2023 (+13% HST) |
| Companion of a CAMA Member / Retired Member / Honourary Member (Municipal) | $300.00 + $39.00 HST = $339.00 | $350.00 + $45.50 HST = $395.50 |
| Companion of a Non-Member (Municipal) | $325.00 + $42.25 HST = $649.75 | $375.00 + $48.75 HST = $423.75 |
| Companion of an Affiliate CAMA Member (Non-Municipal) / CAMA Business Partner | $350.00 + $45.50 HST = $395.50 | $400.00 + $52.00 HST = $452.00 |
| Companion of a Non-Member (Non-Municipal) | $400.00+ $52.00 HST = $452.00 | $450.00 + $58.50 HST = $508.50 |
"Municipal" refers to an individual who is currently employed with a municipal government organization. "Non-Municipal" refers to all other individuals.
Companions have the option of joining the delegates for the Monday Pre-Conference events along with the Study Tours on Wednesday for an additional cost.
ACCOMMODATIONS
CAMA has negotiated a Conference rate at the Deerhurst Resort. In order to ensure the booking process goes smoothly please read the details in full and make note of all deposit and cancellation policies for this property. We hope that this process will encourage municipalities to book only those guest rooms that are needed so that more delegates will have the opportunity to stay at the official Conference hotel. If rooms are cancelled right before the Conference it puts the Association at risk of attrition charges.
WHAT YOU NEED TO KNOW
- Name changes on a reservation can be made up to the date of arrival.
- All reservations can be made by calling the Reservations Department at the Deerhurst Resort at 1-800-461-4393 (open daily from 8:00 a.m. to 6:00 p.m. EST) and identifying yourself as being with the "2023 CAMA Conference".
- Rooms blocks are from Sunday to Wednesday but the hotel will honor the rate for up to three days prior to Sunday and three days post Wednesday if space is available.
- Cut Off Date: Sunday, April 30th, 2023.
- Deposit and Cancellation Policy: The hotel will charge a one-night deposit at the time of your reservation. Please ask for a receipt for this deposit at the time of booking as they are not automatically issued. The balance of your stay is due at the time of check out. Should you need to cancel or shorten your stay, this can be done up to April 30th, 2023 without penalty. No refunds or credits will be given for any nights cancelled after April 30th, 2023.
ROOM RATES
Please note that the Pavilion Guestrooms, Bayshore Guestrooms, and the Lakeside Lodge Studio Resort Homes ($175.00) are SOLD OUT. There are still two and three bedroom condos available.
All room rates are subject to 13% HST, an 8% Resort Fee, and a 4% MAT (Municipal Accommodation Tax).
| Type of Room | Room Rate | Taxes/Resort Fees (noted above) | Total Room Rate |
| Pavilion Guestroom | $175.00 | $43.75 | $218.75 |
| Bayshore Guestroom | $175.00 | $43.75 | $218.75 |
| Lakeside Lodge Studio Resort Home | $175.00 | $43.75 | $218.75 |
| Summit One Bedroom Suite | $195.00 | $48.75 | $243.75 |
| Lakeside Lodge One Bedroom Resort Home | $225.00 | $56.25 | $281.25 |
| Lakeside Lodge One Bedroom Suite | $255.00 | $63.75 | $318.75 |
| 2 Bedroom Resort Home | $325.00 | $81.25 | $406.25 |
| Lakeside Lodge 2 Bedroom Suite | $355.00 | $88.75 | $443.75 |
| 3 Bedroom Resort Home | $395.00 | $98.75 | $493.75 |
OTHER HOTEL ACCOMMODATIONS
A CAMA room block has also been negotiated with The Hidden Valley Resort (1755 Valley Road) which is the closest hotel to the Deerhurst Resort, and is a fifteen minute walk. A shuttle service will be provided from the Hidden Valley Resort to the Deerhurst Resort during peak times.
- All reservations can be made by calling the hotel directly at 1-705-789-2301 or toll-free at 1-800-465-4171 and identifying yourself as being with the "CAMA Conference Room Block".
- Rooms blocks are from Sunday arrival to Thursday departure only (a different rate may be applied for dates outside of May 28 to June 1) .
- Cut Off Date: Friday, April 28th, 2023.
- Deposit and Cancellation Policy: The hotel will charge a one-night deposit at the time of your reservation with the balance due on arrival. If the reservation is cancelled seven (7) days or less before your arrival date or the stay shortened, the full value of the original reservation will be charged.
ROOM RATES
All room rates are subject to a $20.00/room/day Resort Fee and applicable taxes of 13% HST, and a 4% MAT (Municipal Accommodation Tax).
| Type of Room | Room Rate | Taxes/Resort Fees (noted above) | Total Room Rate |
| Standard Rooms | $149.00 | $45.33 | $194.33 |
| Hillside Balcony Rooms | $159.00 | $47.03 | $206.03 |
| Lakeside Balcony Rooms | $179.00 | $50.43 | $229.43 |
BEWARE OF HOTEL BOOKING SCAMS
Neither CAMA staff nor our legitimate hotel partners are authorized to solicit attendees with regard to room bookings and accommodation.
In the past few years a number of delegates, exhibitor and sponsors have been approached by companies saying they have access to rooms at CAMA's blocked hotels. For peace of mind and the guarantee of receiving a hotel room at CAMA rates and with a hotel approved cancellation policy we encourage all Conference participants to book your guest rooms using the links provided.
Should you choose to use alternate sites such as Expedia, Hotels.com or National Travel Associates we cannot guarantee your reservation or assist with troubleshooting your booking.
TRANSPORTATION
Delegates are responsible for their own transportation from airports to the Deerhurst Resort via rental cars or shuttle services. Don't delay in making your reservations for transportation as there will be a demand for arrivals on Sunday (May 28, 2023) and departures on Thursday (June 1, 2023). Below are some options from the Toronto Pearson Airport to the Deerhurst Resort in Huntsville, Ontario:
SHUTTLE SERVICE
Northern Airport Passenger Service
Provides a shuttle service to Downtown Huntsville to the Toronto Pearson Airport (and vice versa) at scheduled departure times. Phone: (705) 474-7942. Click here for the schedule.
Cost: Round trip from Toronto Airport to Huntsville is $153.00 or $85.00 for one way (adult fares). The drop off is at the Holiday Inn Express in Huntsville just off Highway 60. A taxi or uber to Deerhurst Resort is approximately $20.00.
Local Taxi Services
Al's Taxi: (705) 789-2374
Independent Taxi: (705) 789-8294
LIMOUSINE SERVICE
Limousine Services (Booking a limousine service could be divided among several passengers to make it more economical and you get to set the time for pick up and drop off directly at the Deerhurst Resort and the airport.
Phone: (833) 804-1918 / E-mail: muskokalimousine@gmail.com
Please call or e-mail to get a quote. Approximate cost is as follows:
- Sedan (four people with two checked luggage) is $375.00 + tax and driver gratuity / each way.
- Full Size SUV Suburban (up to seven people with six checked luggage) is $395.00 + tax and driver gratuity / each way.
Call for a quote at (416) 836-0450 or toll free 1-866-564-5050
CHARTERED TOUR BUS & COACH RENTALS FOR DAY TOURS
Campbell Bus Lines Ltd (705) 789-1975
Hammond Transportation Ltd (705) 645-5431 / E-mail: info@hammondbus.com
TOURISM INFORMATION
Muskoka, Ontario - two hours north of Toronto has been named one of the best places to visit in Canada time and time again. Our quaint and charming region affectionately known as Canada's cottage country has received some tremendous recognition over the years as one of Canada's top vacation spots, and one of the top vacation spots in the world!
It's easy to plan a visit that's tailor-made for your interests. Visit this website for more information.
Come early and stay late! We look forward to welcoming you! Please take some time and watch this video to show you all that the Muskoka Region has to offer!
Learn more about the Muskoka Area at the CAMA Registration Desk located at the Deerhurst Resort. The hours of operation are as follows:
- Sunday, May 28th (2:00 p.m. to 6:00 p.m.)
- Monday, May 29th (11:00 a.m. to 8:00 p.m.)
- Tuesday, May 30th (7:00 a.m. to 4:30 p.m.)
- Wednesday, May 31st (7:00 a.m. to 3:00 p.m.)
FUTURE CONFERENCE DATES AND LOCATIONS
Please mark the dates and locations in your calendars:
|
YEAR |
DATES |
LOCATION |
HOTEL |
|
2023 |
May 29 – 31 (Please note that CAMA will follow FCM this year) |
Huntsville, ON |
Deerhurst Resort |
|
2024 |
June 2 – 5 |
Banff, AB |
Fairmont Banff Springs |
|
2025 |
May 25-28 |
Mont Tremblant, QC |
Fairmont Mont Tremblant |
PAST CONFERENCES
- 2022 - Regina, SK (Cancelled)
- 2021 - Mont Tremblant, QC (Cancelled)
- 2020 - Deerhurst Resort, ON (Cancelled)
- 2019 - Québec City, QC (Program)
- 2018 - Fredericton, NB (Program)
- 2017 - Gatineau, QC (Program)
- 2016 - Winnipeg, MB (Program)
- 2015 - Jasper, AB (Program)
- 2014 - Niagara Falls, ON (Program)
- 2013 - Victoria, BC (Program)
- 2012 - Saskatoon, SK (Program)
- 2011 - Halifax, NS (Program)
- 2010 - Toronto, ON (Program)
- 2009 - Whistler, BC (Program)
- 2008 - Québec City, QC (Program)
- 2007 - Calgary, AB (Program)
- 2006 - Montreal, QC (Program)
- 2005 - St. John's, NL
